Lotus Notes & Domino 8.5 Vs Microsoft Exchange & Outlook 2010
I found this lotus notes tutorial in fwd mail and it will help someone for make decision.
MICROSOFT (NSDQ:MSFT)’S EXCHANGE SERVER really came of age with the release of version 2007. Exchange 2007 offers a solid and complete messaging platform. The beta release of Exchange 2010 serves up even more features and functionality and looks like it may be the most robust Exchange offering yet.
Exchange has long enjoyed the lion’s share of the business messaging platform market. Does this mean that it is the best e-mail platform offering out there? Some would argue that isn’t the case. Microsoft dominates in the business client/server software market, so it stands to reason that Exchange would be the “best fit” for an organization already running a Windows environment. Perhaps that fact accounts as a major reason Exchange is so widely deployed.
However, IBM (NYSE:IBM)’s Domino platform with Lotus Notes still has a strong following. Die-hard Lotus Notes fans cite stability and security as the primary benefits for eschewing Exchange for Notes. We took a side-by-side view at the two latest releases of each platform: Exchange 2010 and Lotus Domino 8.5 and each e-mail server’s respective clients: Outlook 2007 and Lotus Notes client 8. We assessed each in five key areas: installation and deployment, interoperability and customization, feature set, performance and pricing.
Installation And Deployment
E-mail servers almost always require some sort of preplanning before actual installation and deployment. Launching the SETUP.EXE file of Exchange 2010 brings up a splash screen with links to useful information.
There are several components that must be installed before embarking on an installation of Microsoft Exchange 2010. The SETUP.EXE splash screen lists and links to each component; all are available as free downloads from Microsoft’s Web site. Prerequisites for installing Exchange 2010 are the .Net 3.5 Framework, Windows Remote Management 2.0 and Power Shell v2. IIS components.
Of course, having to download each component and then reboot the server after each is installed adds to the length of time it takes to get Exchange installed. Once that is done, Exchange can be installed. The program can be installed with typical settings or with customized settings. “Custom” settings refer to the installation of Unified Messaging, an Edge Transport server role or the Exchange Management Console.
Another time-consuming yet necessary part of the Exchange installation are the Readiness Checks. The system will check for additional prerequisites needed to install Exchange. Any Active Directory or DNS issues could really set back the installation time during the Readiness Check phase. However, the time it takes to do the check is worth it. This is a big improvement over legacy versions of Exchange.
Install of Lotus Domino Messaging Server moved like lightning in comparison. To install the core Domino and Lotus Notes platform took about two minutes, although the process was not completely glitch-free.
After installing Domino, attempting to launch Domino as a Windows Service gave a “Notes.ini file for this server is invalid error” message. There seemed to be an issue with the installer — it appeared to be configured to write files to a directory path that did not exist on our Windows 2008 Server. Modifying the .ini file to the path containing the appropriate files corrected the error.
Domino installed with the following features by default: templates, certificate management, Web services data files, Dojo, XPages, Lotus iNotes, Sametime integration, performance monitoring, plus a host of other features.
You get a lot of extra goodies with a Domino install. After installation, the server had a database replicator, an agent manager and other “tasks” that can be added to customize the environment. Each task is listed in the interface with a description that explains what that task is all about.
For deployment, we tested connecting each e-mail client to each e-mail server. Outlook is a snap to configure. Once a user has a mailbox set up, the client also needs to point to the server. The Lotus Client configuration is a bit more involved; not only does the server name have to be specified, a mail file and User ID file must exist for the user.
For Installation, points go to Lotus. The install process is a smooth one because the installer contains all of the necessary files to get Domino up and running in a relatively short amount of time.
Exchange 2010: 4 out of 5 stars, Lotus Notes 8.5: 5 out of 5 stars
Interoperability And Customization
Lotus Notes as part of the Domino platform supports a multitude of operating systems. A 32-bit or 64-bit version of Domino can be installed on Microsoft Windows Server 2003 and 2008, Linux, Sun Solaris or IBM AIX.
In contrast, not surprisingly, Exchange Server 2010 is a single unified communications system designed to be run as part of the Windows ecosystem. Exchange 2010 also requires 64-bit architecture.
Although there are a vast amount of granular controls and varied configuration options, Exchange is pretty much a straight-out-of-the-box software product, and there isn’t exactly a lot of room for integrating custom components.
Lotus Notes, on the Domino platform, is highly customizable and there are modules for developers to integrate custom components. Lotus Notes supports the integration of mash-ups—Web applications that integrate data from multiple sources into one single interface. Composite applications are another way to customize the Notes environment and are weightier than mash-ups.
IBM also offers a Lotus Expeditor Toolkit. It is used to create custom plug-ins for not only Lotus Notes but for Lotus Sametime, the unified communications platform from the Lotus Software division of IBM and for Lotus Symphony, Lotus’ office applications suite.
In terms of interoperability and customization, Lotus is the clear winner over Exchange. However, all of that customization horsepower can lead to a level of complexity for Notes administrators. Businesses are opting more for the shrink-wrapped feature set of Exchange. An added plus for Lotus Notes is the ability to install on multiple platforms and operating systems.
Exchange 2010: 2 out of 5 stars, Lotus Notes 8.5: 5 out of 5 stars
Feature Set
A big advantage Microsoft (NSDQ:MSFT) has over IBM (NYSE:IBM) with unified messaging is that all modules necessary to create a true unified messaging solution are incorporated into Exchange 2010. To get that same level of functionality with IBM’s solution requires the installation of multiple IBM products.
Exchange is so feature-rich that a lot of customization is not necessary for most organizations. For example, incorporating mobile messaging into Exchange only requires enabling ActiveSync. ActiveSync is also supported almost across the board by the major mobile platform vendors.
Exchange 2010 also comes with a lot of enhancements to legacy Exchange. One of the major new features is the ability to integrate voicemail into Outlook Web Access. In fact, voicemail preview is a new feature that provides a text-based preview of voicemail messages.
Yet another new feature is Exchange federation. This allows for the cross-premises sharing of resources, including federated message delivery and calendar sharing both within and outside an organization. Exchange 2010 also lets users share calendars with users outside the company. Access permissions and controls are available to keep such communication secure.
There is now also support for SATA. Exchange 2010 can utilize Serial Advanced Technology Attachment (SATA) desktop-class hard disk drives.
With Exchange 2010, e-mail administrators can opt to give end users quite a bit of control over that user’s own messaging environment. The Exchange Control Panel (ECP) is a Web-based interface that enables users to “self-help.” Users can perform tasks as varied as running delivery reports to managing distribution groups.
There is even enhanced device security in Exchange 2010. Per-user mobile device policies can be set, such as allowing attachments to specifying PIN requirements. Administrators can also deem which mobile device can sync to Exchange and which to block.
Many Exchange users will welcome the introduction of Mail Tips. This feature walks a user through checking a message before sending to avoid potentially embarrassing sent messages. Unfortunately, Mail Tips is not supported in Outlook 2007 — only in Outlook 2010 or the OWA that comes with Exchange 2010.
The Management Console has the same interface introduced in Exchange 2007. Almost all major tasks needed to get Exchange up and running are done through user-friendly wizards. Active Directory is also tightly intertwined in this version of Exchange; end-user mailboxes are created directly in the Exchange Management Console rather than having to go outside to the Active Directory Users and Computers module.
Lotus Notes and Domino 8.5 also have feature enhancements. Some of the features, however, are ones that have long been in Exchange and Outlook. In the latest Lotus 8.5 client, a new feature being touted is auto-completion of an e-mail address while composing a message. Another feature, the ability to forward contacts as a vCard, is also one we have already seen in Exchange.
Still, some of the new features are quite innovative and really take advantage of the customizability for which Notes and Domino are known. One such feature is the ability to mash up your calendar; you can add activities, private or public Google calendars or other Notes calendars to yours.
Notes 8.5 also comes with built-in social networking capabilities, as Lotus Connections can be integrated into Lotus Notes. With it, users can create blogs, communities, bookmarks and more.
On the security side, Notes share log-in now lets users start Lotus Notes and use their Notes IDs without having to provide Notes passwords.
Notes 8.5 has an interface to manage the Domino server. It’s not Web-based — it’s an actual client that gets installed onto a machine independent of the Domino server. Both this interface as well as the Notes client, although perfectly acceptable in how they run their features, have a dated, technologically “primitive” look to them.
For features, we are going to give Exchange the win. Exchange 2010′s new features aid in bringing a user an entire new experience. In Lotus, not as much. Lotus client 8.5 resembles pretty much the Lotus clients of the past.
Exchange 2010: 5 out of 5 stars, Notes 8.5: 3 out of 5 stars
Performance
We were simply blown away with the performance of Exchange 2010. Microsoft (NSDQ:MSFT) has achieved about a 70 percent performance improvement over Exchange 2007. The client fires up quickly and mail routing, internally, is fast.
Lotus Notes, on comparable hardware, gave us slower performance. The client took almost 40 seconds to load as opposed to the 10 seconds it took to load Outlook. Internal mail routing speed was on par with Exchange. There was some latency also with the Domino Administrator console syncing up to the Domino server.
Performance goes to Exchange 2010.
Exchange 2010 ” 5 out of 5 stars, Notes 8.5: 3 out of 5 stars
Pricing
Exchange 2010 pricing is not yet available, but here are some estimated pricing guidelines from Microsoft. Exchange Server is licensed in the Server/Client Access License (CAL) mode.
Standard Edition will be about $699 U.S. list price. This enables creation of up to five storage groups with a maximum of five databases per mailbox server role.
The Enterprise Edition will list for about $3,999. This enables creating up to 50 storage groups, with a maximum of 50 databases per mailbox storage role.
CALs for the Standard version will be around $67 per user/device that needs access to the server. For the Enterprise edition, CALs will list around $35.
Pricing can vary based on volume licensing agreements.
IBM (NYSE:IBM) Lotus Domino Messaging Server and IBM Lotus Domino messaging Express software are approximately $99 per user for up to 1,000 users. IBM Lotus Domino Enterprise Server and IBM Lotus Domino Collaboration Express software are approximately $137 each for up to 1,000 users. There is currently a 25 percent off pricing promotion for any organization purchasing new Lotus Notes and Domino licenses.
This pricing information covers the software, license and 12 months of support, according to IBM.
IBM also offers IBM Lotus Notes Hosted Messaging for less than $10 per user, per month.
Consider a 100-user shop. To deploy the Enterprise Edition of Exchange 2010, you will need to purchase the software for $3,999. CALs will be another $3,500. That’s about $7,500.
To deploy Domino Enterprise Server in the same-size organization would be $137 per user. That’s a total cost of $13,700. But wait, as they say, there’s more.
It would seem that IBM’s pricing far exceeds Exchange. Yet, considering Domino is a platform upon which Notes and virtually limitless applications can run, it is economically reasonable. Also, the fact that Domino and Notes can run in an open-source environment can really reduce the amount an organization would otherwise have to spend on operating systems and other proprietary software licenses.
By the time an enterprise has purchased Exchange and the CALs for it, plus the Windows Server license and CALs for Windows Server, costs begin to snowball.
The edge in pricing, when all is factored in, goes to Lotus. You simply get more bang for your buck.
The bottom line: Both Exchange and Lotus have their pros and cons. We felt Lotus excelled when it came to installation, interoperability, customization and what you get for the price. Exchange, we believe, is superior in performance and feature set. The deciding factor was the edge in pricing value that Lotus has over Exchange.
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Given that the author has pretty much declared Exchange/Outlook the winner for Performance/Feature Set and has a pricing of 7,500 vs 13700 in favour of Exchange.
Comparing apple with apples – where both are running on Windows platform, how would this translate into “pricing edge”?
Good article, with one small exception. You can’t buy an Enterprise CAL for a Microsoft product unless you already have a Standard CAL.
So $67+$35 is the cost for an enterprise user.
Hi,
I don’t think Exchange has better performance, my experience is that Domino can server more users than Exchange. A real exapmle: 12 CPU for 4500 users with Domino (7.0.3), MS offered migration to Exch, their proposed environment: 128CPU 4G RAM/CPU
In case of Notes vs outlook I can say that Notes Standard (Eclipse) loads a complete Managed Client environment with support of running other applications, Wiring Engine, WebService, MQe, DB2e, SyncML….. while Outlook is just a mail client. Try to compare it with Notes Basic version.
Don’t forget, most businesses don’t want to deal w/ multiple customizations and add ons. So, while Notes may be more flexible, most don’t care. Also, your costs savings don’t account for the person you probably need to hire to manage Notes if it is customized extensively. On the other side, I assume you actually need a server to run this stuff on and any associated licensing costs. So, out of the box collaboration, email, calendaring, tasks, mobile device sync, actually running on a server and legally licensed, how do they compare?
Plus, fun fact: you have to buy outlook if you don’t already have it (or go OWA all the way). MS no longer includes the CAL for Outlook w/ the Exchange CAL. So, that is another cost that may need accounted for.
Having administered both Domino and Exchange based email systems in the past, I prefer Domino hands down. While I agree the client interface is slicker looking in Outlook, the fact that it is tied so closely with the operating system is also a detriment to security – Outlook target viruses outnumber Notes exploits by at least 10:1. The same customizability (is that a word?) that gives Notes it’s power also comes with a very sell developed security model.
A few things to point out – the problem with the install path that had to be corrected would be a person mistake, not a software one. The path for the software and for the data are one of the first prompts you get, so unless you entered them wrong, there should not have been a problem.
Also under installation, it should be noted that Domino has years of maturity in running in a VM environment and app level clustering, Exchange 2007 and earlier only supported OS level clustering, no mention here of whether Exchange 2010 has improved on that and added VM support (I would hope so).
As to the admin client, there has been a web based admin client available for years for Domino (release 5 or 6, I forget which introduced it). I also found that in using that client, it is FAR easier to determine how a Domino server is doing than it is for Exchange without the use of 3rd party tools.
Backups and data integrity are also a consideration. Exchange uses the shared store approach, which means that any corruption will affect the mail of hundreds of users, and requires specifically compatible backup software to do individual restores. Domino 8.5 by contrast maintains discrete mailboxes, but offers shared store for attachments.
The only areas that I would give Outlook/Exchange slightly higher marks in is the look of the user interface, and the integration with Microsoft products (to be expected).
sorry for the typos – should have read “well developed security model”
Hi,
Exchange server is no more stand at IBM Lotus Notes on security wise mailing system, lotus notes provide so many feature like,
1. Webase mail encpytion with double password 128 bit encyption which is digital ID file base.
2. DOAS server for heavy attachment on external dive or pendive
3. Web base mail archiving on server, that is not availaibe in exchange server
4. Automatically mail compaction in 8.5.2 version
5. ICM internet cluster manager load balance give 100% availibity of services
6 Xpage introduce which is java AJAX base progamming and desiging application system
Is the security advantage on Lotus notes purely due to it not being targeted as much as Exchange?
I’m all for Domino because I’ve lived with it. Our Exchange engineers keep coming across AD issues with upgrades and it sounds like the AD integrations are more complex that it would seem for just a mail service. But I also come across unmanaged Domino environments that are being used for little more than email and even that was not working because untrained people are managing the system.
I do like the Exchange concept of attaching to 1 named service that could actually be a number of servers and also they seem to have a component architecture rather like BES so you can install a reverse proxy like component in the DMZ. For Notes Clients you can use a Pass-Thru, but for web you need to use a reverse proxy.
On previous commments…
- Domino requires a special backup module to use the Domino API and backup/restore transactional logs that provide point in time restores. This module costs extra, trans logs requires dedicated disks. Unless you backup the server when it is stopped. ie 2nd server
- I hope the webmail encryption is more than 128bit and sure it is.
- I have not heard of automatic compaction, but will look out for it.
- Never put DAOS or any other part of Domino onto external drives. Things like that render the Domino security useless. People want attachments to open, not to watch egg timers.
- Never heard of automatic compacting, this isn’t something IBM would enable, but will look out for it.
- Xpages has been described as a huge leap for normal Domino Developers. This was too large a leap and I constantly get complaints from our trained Xpages developers that the next version has changed too much. But also enjoyment over over enhancements of Xpages
- There are many security features used by dedicated enterprises, such is the take up in Legal, Financial and Government departments. However, there are many who do not have the trained people or provide the time to ensure the system is secured correctly. So I would have to agree that Domino is more secure based on not being targeted as much as MS
You will find that with Domino you install…
– a Mail server, then another for Clustering.
– an Application server for those apps, so testing before upgrades is more controlled. Then another for Clustering.
– for larger environments, a dedicated Admin server.
– for larger environments, 2 dedicated LDAP Servers
– for larger environments, 2 dedicated SMTP servers.
– as mentioned maybe 2 dedicated ICM databases – but would prefer a purpose built load balancer
– a test environment for those apps
– a development environment for those apps.
It gets quite complex. So although 1 Domino server can do everything, you don’t do that.
Oh forgot, for those free features – BES Express, Sametime Express, Traveler, Connections
– a Domino server for the BES Server to sit on, and another for BES clustering
– a Domino server for the Sametime Server to sit on, and another for Sametime Clustering
– a Domino server for the Traveler Server, it cannot be clustered
– 2 Websphere servers for Lotus Connections + use existing Domino server for LDAP
These all have Windows Server licenses to purchase. I think somebody is looking for a prompt exit when they install Enterprise data onto an Open Source free OS. So the Open Source OS with Support comes at a price, not to mention the specialist skills to administer.
Oh forgot, and QuickR
– a Domino or Websphere server for Quickr and another one for Clustering
What figure am I on now?
I think it safe to say I won’t be cross training into Exchange. Its too complex if you are not an Active Directory Administrator. I am also yet to see an Exchange migration that is little more than install Exchange from scratch and the Domino server just stays as legacy in some form.
But if you are using Domino for email, its crazy. Some people out there are using Domino to run their HR, Accountancy and even handle information from the Trading floors. There are some real smart applications that can be developed, but they take commitment whereas nowadays people are used to getting apps for free or cheap and pre-built. Thanks to Apple.
I am looking for a Security report that compares Exchange to Lotus. How many more virus types attack one system vs the other.
We run Lotus Notes today and may deal with 1 virus per month that is caught after double filtering inbound smtp. What would be a comparable number for 10,000 users running Exchange?
Any input appreciated.