Lotus Notes Mail rules allow you to create content filtering rules that define actions to take on certain messages based on their content. For example, you could reject mail that contains certain words or is from a specific domain.
Server mail rules are configured by the Domino administrator and are stored in the Domino Directory. User level mail rules are also supported and are stored in user’s mail files and configured by each individual user. This section will focus specifically on server mail rules.
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The difference between “after new mail has arrived” and “after documents are created or modified” in Lotus Notes
The difference is that Lotus Notes mail-based triggers know what constitutes mail and do not select items such as drafts and sent mail. These triggers pick up newly modified, previously delivered mail because in some situations it is necessary (for example, when mail is replicated to your mail database rather than delivered via the router). If this is not what you want, you can create an agent that marks a document with a flag when you process it the first time, then ignores it on the next round. (This is necessary only if you anticipate modifying newly delivered mail, “before delivery agents” only work for mail delivered via the router.)
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Sometime make mail rules disappear and can’t see that in trash folder then please try step below for pull it back. Lotus Notes Mail Rule documents often disappear from the Tools->Rules view. This can happen after upgrading Lotus Notes Mail Files from one Lotus Notes Domino release to a newer version or while replacing the structure of a MailFile. How to make Mail Rule documents visible again?
1. Go to the Lotus Notes Welcome page (Bookmark.nsf).
2. Press Ctrl/Shift and click on Mail to open your MailFile and all hidden views.Open one of the view’s names, for example: ($VIMxxx).
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